Now I'm on the Schedule,
what do I do?
The following section provides members the responsibilities for each of the roles in the schedule.
If you are unable to fulfill your duty, as a member you need to find a substitute(s).
(DO NOT MASS EMAIL THE CLUB LOOKING FOR REPLACEMENTS. PLEASE CALL YOUR FELLOW TOASTMASTERS)
Any changes for the week you are assigned must be communicated to the Toastmaster and Master Evaluator for that respective week.
- Greeter and Toast - Arrive early to greet all members and guests (This is a great way to learn everyone's name) The Toast is given while standing and attendees holding their water glass. Keep your toast short and simple. Example - "Here is to the Good Ol' U S A!"
- Prayer and Pledge - Keep political correctness in mind. Make the prayer universal in nature. Example: "Today we give thanks for the sacrifices of the many, or We reflect on the blessings in our lives" Then ask everyone to turn and face the flag and begin the Pledge of Allegiance.
- Toastmaster - YOU are in charge of the meeting. Make sure you have a copy of the meeting agenda (PDF Version Click Here) in order to be aware of the meeting format. Please confirm Master Evaluator, Greeter, Prayer & Pledge, 1 Minute Adviser, Table Topics Master, Thought of the Day,and all Speakers. Speech time should be restricted to 5 - 7 minutes and 10 -12 minutes for advanced speeches. Ensure smooth delivery of all introductions and transitions at the lectern. Be sure to keep the meeting on time and HAVE FUN!
- Table Topics Master - prepare 10-15 extemporaneous questions to be asked to those members who are NOT scheduled on that weeks' program. Arrive early. Sit at the front table to greet members and check for table topic availability, especially if there are visiting toastmasters from other clubs. It's recommended to include them. Call on members not on the program first, followed by back table, other participants and head table last. Do Not call upon Speakers, Evaluators or Guests. Check with the Toastmaster on Speaker's times. If you have advanced speakers that need more than the normally allotted 5/7 minutes, than you may need to keep Table Topics to a minimum. Your end goal is to make sure that every person NOT on the schedule receives the opportunity to speak.
- Speakers - work within your beginning or advanced manuals. Arrive early, get some coffee, a muffin and try to relax.
- Master Evaluator - Your job is to evaluate the entire meeting. Use provided checklist as a guide. Make sure you have a copy of the meeting agenda in order to be aware of the meeting format. Your report will come at the end of the meeting. Please confirm the Evaluators, Timer, Ah Tabulator, Dinger, and Grammarian.
- Evaluators - Evaluate your speakers according to their manual objectives and the Evaluation Guide.
- Ah Tabulator - Use the laminated reference guide that is provided. Listen for ah's, aaaaanndd's, but's, um's and long pauses. Ring the buzzer EVERY time you hear a filler or crutch word. If a visitor or member is giving an ice breaker, then do not buzz that person.
- Dinger - Use the laminated reference guide that is provided. Your job is to back up the Ah Tabulator and keep them from falling asleep on the job.
- Timer - Use the laminated reference guide that is provided.
- Grammarian - Listen for creative uses of the English language and awkward/incorrect usages. Make notes and deliver a report at the end of the meeting.
- 1 minute of advice - Provide 1 minute of advice related to Speaking and Toastmasters